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How to Request Payment
Capital grants are paid after equipment has been purchased or facility repairs have been undertaken by the organization. Submit invoices along with a letter requesting funds on agency letterhead. The letter should be signed by the Executive Director, Development Director, or Board Officer. The letter must refer to the items granted, the date the grant was approved, the total grant amount allocated, and the amount being requested. Please see the Payment Instruction Sheet you received with your award letter for full details.
Program grants are released in two payments. The first half of the grant is paid once the program is underway and work toward the achievement of the program outcomes has begun. Send a letter requesting payment of half of the grant on agency’s letterhead. Please refer to the name of the program, the date the grant was approved, and the total grant amount allocated. The Executive Director, Development Director or Board Officer must sign the letter. If your program is an existing program, the first half of your grant monies were sent with your award letter. The second payment can be requested following completion of the mid-year report and interview, and is contingent upon satisfactory progress being made towards achieving the program outcomes. Please see the Payment Instruction Sheet you received with your award letter for full details.
General Operating Support grants are released in two payments. A check with the first half of the grant is included with the award letter. The second payment can be requested following completion of the mid-year report and interview, and is contingent upon satisfactory progress being made towards achieving the program outcomes. Send a letter requesting payment of half of the grant on agency’s letterhead. Please refer to the name of the program, the date the grant was approved, and the total grant amount allocated. The Executive Director, Development Director or Board Officer must sign the letter.Please see the Payment Instruction Sheet you received with your award letter for full details.
Checks are sent on the first working day of every month. All requests for payment must be received in our office by the 24th of the month for payment on the first working day of the following month. Address payment requests to: Michelle Magnusson, Program Assistant. |
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Recipients: The following two reports are required. Please check your award letter and payment instructions for due dates. Contact staff if you need these dates.
Reports are not required for one-year capital grants. Recipients of multi-year capital campaign grants must submit an updated project budget showing progress to date toward capital campaign goals following the end of each grant year.
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Grant Report (for Program and General Operating Support Grants)
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Sample Payment Request Letter |
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Downloading Instructions:
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If a six-month interview is required, the date, time and location were sent in your payment instructions. Contact staff if you need these dates.
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Michelle Magnusson, Program Assistant
963-1873 ext.125
mmagnusson@sbfoundation.org
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